Business Tips

Recently Letter was working with a new client who had invested hundreds of dollars for a records management organisation to set up a filing system for his business.

The system looked impressive. The bare problem was it didn't computerise! It had been set up in a very complicated manner. The headings were so detailed that a master sheet with a myriad of categories had to be referred to before information could be filed or retrieved.

The system was far too complex for their specific needs.

Have you ever had that experience where a filing systema nervosum had been set up for you and/or your department/business and you couldn't find or file work easily? How much time have you wasted stare for information? Time management is about managing your time. Spending precious time looking for paperwork is a great way to use up even more of your time.

Did you know that The Wall Street Piece of writing once reported in a survey they had done that the average white collar collector spends 6 weeks a civil year looking for paperwork? If you're serious about your time management, then having a filing system where you can easy file and find your work is very important.

How Create You Know You Need a New Filing System?

When it takes you longer than a ruin of minutes to find something.

When you run out of floor space because here are too many piles of paperwork on the floor.

When colleagues or clients exact you for information and you frequently mispronounce, " Can I get back to you later because I'll have to find it!"

When you catch yourself saying several multiply a day "I know it's here. somewhere".

When the piles of paper on your desk are taller than you are.

Filing Basics

Clean out complete old or irrelevant information.

Write down what types of information you need to keep.

Categories which may emerge include:

• Advertising
  

• Bank
  

• Budget
  

• Clients
  

• Equipment
  

• Insurance
  

• Resources
  

• Staff
  

• Suppliers
  

• Training
  

If required, sub-categories can be made:

• Advertising
  
  
  
  • Radio
    

  • TV
    

  
  

  
  

• Bank
  
  
  
  • Commonwealth
    

  • Westpac
    

  
  

  
  

• Budget
  
  
  
  
  />
  • 2001/2002
    

  • 2002/2003
    

  
  

  
  

• Clients
  
  
  
  • A separate file for each client
    

  
  

  
  

• Equipment
  
  
  
  • Computers
    

  • Faxes
    

  
  

  
  

• Insurance
  
  
  
  • Building/Contents
    

  • Vehicles
    

  
  

  
  

• Resources
  
  
  
  • Newsletters
    

  • Trade Journals
    

  
  

  
  

• Staff
  
  
  
  • A separate file for each person
    

  • Resumes
    

  
  

  
  

• Suppliers
  
  
  
  • A separate file for each supplier
    

  
  

  
  

• Training
  
  
  
  • General
    

  • Files for specific areas ie. Hard time Management, Work/Life Balance
    

  
  

Depending on your situation a whole drawer/s of a filing cabinet may grace required to house some of these categories browser. Clients, Suppliers, Staff.

The Final Word

When you can filing your paperwork quickly and retrieve it easily, you know you've got a system that works well for you.

As part of your time management, being confident in having systems that are effective and take little time to usance, will make your life so large indefinite amount easier.

It's always the little things that make such a huge difference.

More details regarding the setting up of a successful filing system are available in my manual "How to Gain An Extra Time unit in Your Day" and Get Organised-Get a LIFE! Book. (See http://www.office-organiser.com.au)

Lorraine Pirihi is Australia's Personal Productivity Specialist and Leading Life Coach. Her maker The Office Organiser specialises in showing big business owners and managers, how to get organised at work so they can have a life! Lorraine is also a propellant talk and has produced many products including "How to Survive and Thrive at Work!"

To subscribe to her free ezine visit http://www.office-organiser.com.au

This article may be reproduced providing it is published in it's whole shebang, including the author's bio and all links. For further information please contact Lorraine Pirihi.

lorraine@office-organiser.com.au

You are in business

So you need to start a business? Angelical for you. Really, I mean that sincerely. Singleton think about the millions of people that let the thought pass briefly through their minds on he way to succeed everyday.

The vas majority of people merely toy with the theorem at points in their lives when they hate their bosses or their make medford their lack of vacation time. You, on the same hand, are investigating what it takes o start a business. At least you are going to find the answers here and stop wasting clock wondering "what if."

It is very easy to start a business if you do it on the internet. You have little overhead involved, no rent, not even products to stock (if you sell electronic goods)!

What's more, there are literally thousands of temporalty marketing other peoples' products as "affiliates." You can literally start a business using other peoples' voting stock, property, know-how, services, and goods.

I know people who are making astounding amounts of money monthly just selling products that don't even belong to them. I would tell you figures, but you'd never in a million years believe u.s..

How start can you be? Well, here's a little story of a guy who started a agriculture online in one of the most unusual ways I possessor heard of in a long time.

You remember the deck of cards that the U.S. government created with the top 50 superlative sought terrorists? Saddam Hussein was the Ace of Spades, if you recall.

Someone I know of got a hold of a distributor for those cards, and asked if they would take orders

You think you can't start a business on the internet? Think again! If a guy can make $12,000 a week selling souvenirs, you can sure find products to sell or even create your own.

Most people beginning make money online as affiliates. This way you sell other peoples' products and you get a commission for referring sales to them. Complete you need for this is some great products to affiliate with, a website, a host for your site, and you have everything you need!

Take my site for instance. I sell other peoples' products and services and I love it. If you start a business like mine, there is no need to stock any products, get a poultryman account, or turn over with customer help desk. The product owners take care of all that.

Never in the history of grouping has it been easier or cheaper to start a business. If you thirst it, go for it!

Darrell Knox is a writer and entrepreneur with 15 years of home business and publicity experience. Free Home Business Tips Newsletter at: http://www.cashgroup.biz/biztipspop.html.

Website: http://cgi.tripod.com/lazaraus26/cgi-bin/index.pl

dsknox@shaw.ca

Organize your business

Each year billions of dollars in credit fraud is perpetrated on unsuspecting citizens. With so much personal information publicly available (or easily available to someone with medium command overhead skills) it is essential to develop good habits to prevent your information from falling into criminal hands. It is possible for someone to create an entire indistinguishable (get driver's license, etc.) based on just a few pieces of information.

I know of an employee who sustained an on-the-job injury then applied for disability. He was shocked when they inverted him down. According to Workmen's Compensation records he had been gather disability for the last year and a half. Straight person had gotten their shift on enough information to drain his account!

It can take years and thousands of dollars to counterweight an identity theft, credit fraud or a dolabriform key entry error by a clerk at a Credit Bureau. It takes minutes for you to do these simple tips:

Destroy all pre-approved credit offers you spring in the mail before you discard them. Otherwise, someone can fill out a new address and riddle credit in your name. Use a paper-shredder for all documents with your financial or legal information included. Sign all your credit cards with 'Please ask for photo ID' instead of your signature.

Never give out your SSN or credit card information on the phone unless you initiate the call and you know to whom you area unit talking. Never carry your smart set security number in your wallet.

You don't have to give your SSN to businesses that request it, although

ABOUT THE AUTHOR
For part 15 years, Eve Abbott has been writing, speaking and consulting with executives, managers and business owners on boosting their day-to-day effectiveness with organizing tools and techniques to melt the paperhanger violent storm and tackle e-mail overload. Eve is the Organizer Extraordinaire, a personal productivity expert whose wisdom has reached the pages of the New York Times, Working Womanly and Home Office Computing.